Thanks to our families for all of your hard work in taking care of the vast amounts of details- clothing and equipment orders, payments, and the seemingly endless amount of health related forms. I wish things were a little easier, but please know that the required paperwork reflects the magnitude of care we provide for your son. We are about to assume a big responsibility, and taking young boys into the wilderness requires an added level of information and preparation. Many thanks to you for all you have done to prepare for camp.
Health forms: We’re aware that many of you have had a hard time with the fax system. We’re working to straighten this out with our vendors who support this system and all appears to be well at this time. The fax and bar code system serves as a scanner and places the forms directly in your son’s electronic record- a huge time saver for us as we process over 1,500 health related forms for our campers and trippers each summer. Please confirm that all forms are being faxed to 518-478-8836. Try dialing a 1 first if the form does not go through. If you still have trouble with the 518 number, you send the forms as an attachment (healthcenter@chewonki.org) or fax them directly to our health center at 207-882-9564. Our nurses Dawn and Tamothy are working to process the forms in a timely fashion but are also serving our Outdoor Classroom and Semester School residential programs with their daily needs. Don’t panic if your forms are not in by the May 1 date. Please work to sumbit the forms as soon as possible. We realize many forms are in the process of being completed by a physician’s office. We’ll contact you if we haven’t received your forms, but otherwise assume we have them.
Other details: For questions related to travel to and from Chewonki, please contact Jeannette Eaton by email or at 207-882-7323 x 104. For billing questions, please contact Trish McLeod in our business office by email or at x 134.
Lastly, I will be using this space in the weeks ahead to highlight sections from our parents pre-camp bulletin. This week, we’ll focus on equipment.
EQUIPMENT
We have posted the in-camp equipment list on our website. The only items that really need to be purchased are the required Chewonki shirts (7 of any variety), from Maine Camp Outfitters (catalog is posted on our website) if you don’t already have them. Please note the ordering deadline of May 15 to avoid possible delays. Shirts may not be purchased at Chewonki. Many of the other required items are available through Maine Camp Outfitters if you wish to purchase them, but hopefully you will have most of the clothing on hand, or can borrow various equipment items from family and friends. And, you can certainly purchase the items wherever you wish. We expect campers to wear only Chewonki shirts- the white, gray or green t-shirts, the white or green polo shirts, or the wilderness trip tech-shirt. For 2011, we are pleased to once again offer an organic t-shirt. Please consider purchasing even just one organic t-shirt as one more way of promoting a sustainable planet. Our campers come from many different backgrounds, and having everyone wear the same shirt is one way to minimize these differences and foster a feeling of unity and sense of community. Our active campers create many dirty shirts, and we have found that most parents would rather dirty up Chewonki shirts than shirts from home.
You will also find additional information on our website that enable you to purchase nametags or a name stamp from the Name Dropper Clothing Stamp Company. PLEASE MAKE SURE ALL CLOTHES AND GEAR ARE CAREFULLY MARKED WITH THE CAMPER’S NAME. This is a must for a community our size! Items left unmarked are lost. Please take advantage of various name-marking materials available. With this in mind, please do not send along valuable clothes and other expensive items that you do not want your child to lose or get ruined. Despite our best efforts, we end up with a mountain of lost and found items at the end of the summer. Please help us return lost items to your child while they are still at camp by labeling everything! To help us send your child home with all that they arrived with, please be sure to complete the inventory list that is included with the packing list. Make three copies of this list- one for home and two for us at Chewonki. The inventory list will be tremendously beneficial to our counselors as they help your child pack at the end of the summer.
There will not be an opportunity to purchase items after a camper arrives at camp. Please follow these lists carefully. Special Note: For campers traveling long distances and those receiving financial aid: Please see the enclosed forms regarding clothing rental or loans. Please contact us if you have any questions on your clothing or equipment lists!
Campers are asked to bring enough extra supplies – stationery, postage stamps, toilet articles, batteries, etc. – to last the summer. Due to the humid summer weather, please pack only self-adhesive envelopes and stamps. Also, it is helpful to provide your child with pre-addressed envelopes of family members and friends who your child may want to write. There is no need for campers to have money at camp. A bill will be sent at the end of the summer for any minor charges incurred.
If your camper is anxious to take pictures, please note that we will process film only for those campers who are using film as part of our in-camp photography program. While we recognize the widespread use of digital cameras, campers will not have access to power outlets to recharge digital cameras. Additionally, we are concerned about expensive digital cameras becoming lost or damaged while at camp. Therefore, we recommend bringing a few inexpensive disposable cameras.
Sincerely,
Garth Altenburg, Camp Director